Benefits Coordinator - McDermott Will & Emery LLP

Sophia C. Smith, PHR

Benefits Coordinator - McDermott Will & Emery LLP


McDermott Will & Emery LLP is a leading international law firm with a diversified business practice representing commercial, industrial and financial enterprises both publicly and privately held. The Firm has a long history of social responsibility and supporting the communities in which our people live and work.

The Benefits Coordinator assists with the administration and maintenance of the Firm’s health and welfare benefits programs. This position receives and responds to attorney and staff inquiries and provides support regarding the Firm’s enrollment processes. The Benefits Coordinator works under general supervision and relies on instructions and guidelines to plan and accomplish goals.

Job Responsibilities: 

  • Administer and maintain the leave of absence process, including tracking full and intermittent leaves, coordination with payroll and time off database, and communication and follow up with third party vendors
  • Maintain filing systems and ensure new entries and changes are entered appropriately in payroll system for payroll deduction
  • Respond to attorney and staff benefits inquiries and concerns through the Benefits Helpline and email
  • Create reports from the human resources information system (HRIS), payroll system and external vendor sites for scheduled health and retirement plan audits
  • Prepare and audit monthly invoices and create check requisitions for payments to the Firm’s benefits vendors, including calculation of life insurance and long term disability (LTD) rates
  • Summarize the annual benefits costs for the current year and make projections for following year’s budget
  • Coordinate Open Enrollment process, including data audits and reporting, material updates and posting documents
  • Support the administration of wellness initiatives, including drafting communications and coordinating event logistics
  • Assist in obtaining statistics and information in renewal process of any health, life and retirement plans

Job requirements: 

  • Bachelor’s degree
  • At least three (3) years of related work experience, law firm or professional services experience preferred 
  • Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
  • Familiarity with federal, state and local benefit laws and regulations
  • Strong organizational skills
  • Strong written and verbal communications skills
  • Ability to handle and maintain confidential information
  • Ability to work effectively in a fast-paced environment

Link to apply: