Conflicts and Business Intake Analyst (Remote - Ballard Spahr LLP)

Emily Goodall

Conflicts and Business Intake Analyst (Remote - Ballard Spahr LLP)

Ballard Spahr LLP, an AmLaw 100 firm with more than 600 lawyers in 15 offices across the country, has an opportunity available for a customer service oriented conflicts and business intake analyst. The analyst will work on the front line of a firm-wide business intake team managed within the Risk Management department.  This position can be remote and/or located in Arizona, California Delaware, District of Columbia, Georgia, Maryland, Minnesota, Nevada, New York, Pennsylvania, South Dakota, and Utah.

Responsibilities include:

  • Researching entities and parent companies using Google and corporate tree research tools (CapIQ)
  • Performing conflict searches for new clients and new matters including reviewing and analyzing results
  • Reviewing new matter requests for accuracy and adherence to firm policy and procedures
  • Ensuring timely processing of new matter intake forms within Intapp Open
  • Communicating with lawyers and legal administrative assistants and answering questions regarding matter opening procedures
  • Maintaining client, matter and party data in Firm’s software systems

Qualified candidates will be analytical, with sound and efficient problem solving skills; detail oriented, focused and highly organized. The ability to exercise independent judgement, reason logically and make sound decisions is required. Must be able to prioritize tasks and handle multiple demands under the pressure of a deadline. Must also be a team player who is able to work in a collaborative environment.

Requirements include a bachelor’s degree and/or paralegal certificate; previous law firm experience preferred. Strong verbal, written and interpersonal skills and a professional demeanor are required. Excellent proofreading skills are a must.  Knowledge of Microsoft Office (particularly Excel), 3E/Elite and Intapp Open a plus.

Once fully trained, must be available for on-call weekend coverage approximately 10 weekends per year, sharing holiday coverage with other team members and may be required to work a “late night” shift - 12:00 PM to 8:00 PM (remotely) one night per week.  

Ballard Spahr offers an excellent benefits package which includes medical, prescription drug, dental and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. 

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including veterans and individuals with disabilities, are encouraged to apply.

The health, safety and well-being of our Ballard community is a top priority. Therefore, all lawyers and staff are required to be fully vaccinated as a condition of employment. We believe this is the most prudent position to take in order to meet our obligation to provide as safe a workplace as possible. The firm will provide exemptions and accommodations for medical and religious reasons consistent with applicable law.

The firm is not accepting resumes from search firms for this position. For immediate consideration, please visit our career page and apply online. 

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.