Human Resources Assistant

Sidley Staff Recruiting

Human Resources Assistant

Overview

Under the direction of the Human Resources Director and Manager of HR, this position will provide administrative support carrying out the day-to-day HR operations and various HR programs for the DC Office. Day-to-day operations include report generation; financial record keeping; assembling highly confidential and sensitive information; answering phones and greeting HR clients; handling routine correspondence; maintaining files; and working on special events and projects.



Responsibilities

  • Audits information in PeopleSoft on a daily, bi-weekly, monthly and yearly basis.
  • Schedules all new hire orientations and prepares orientation packets and paperwork for incoming employees. Maintains updated supplies of required pamphlets, documents and new hire forms.
  • Prepares and coordinates exit interviews for all personnel.
  • Participates in new hire orientation covering time and attendance and DC local office procedure for support staff. Serves as back up for all components of HR and critical policies orientation in absence of HR management or generalist.
  • Compiles and maintains employee personnel files, including scanning documents into OnBase.
  • Assists with the performance appraisal process for secretaries and staff, including running reports and following up with individuals as needed.
  • Assists with recruiting by receiving applicants, conducting applicable testing, and interviewing for certain staff positions including Year-Up interns.
  • Responds to general inquiries regarding HR policy and procedures, time and attendance, and payroll-related questions.
  • Responsible for coordinating office events, including open enrollment; HR lunch-n-learns; staff appreciation; flu shot and biometric screenings; quarterly cookie break for new hires; monthly birthdays; and staff retirement celebrations.
  • Manages the non-employee process for the DC Office including coordinating use of temporary employees and submitting requests for statement of work.
  • Serves as liaison for Cristo Rey High School Intern Program, including supervising interns.
  • Post and maintain labor law posters.
  • Responsible for office notary applications and commission renewal process.
  • Serve as back up to HR Generalist in preparing and processing data on new hires, terminations, salary, position and status changes, and employee benefits and leaves of absence.
  • Monitors and reconciles Time and Attendance data entry by staff including leaves of absences (STD, FMLA and Workers Comp).
  • Update and maintain weekly HR status report.
  • Assists with other projects as required and assigned.

 

 


Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [login to unmask email] (current employees should contact Human Resources).

 

Required:

  • Bachelor's degree
  • Proficiency with Word, PowerPoint and Excel

Preferred:

  • Law firm or professional services firm experience
  • Two plus years experience in an HR role
  • Experience with HRIS system
  • Ability to type 55 wpm

Other Skills and Abilities:

 

In addition to the above, the following may be required of the successful candidate:

  • Exceptional commitment to high levels of customer service
  • Strong organizational skills and attention to detail
  • Excellent business writing, grammar, punctuation and proofreading skills
  • The use of good judgment and interpersonal communication skills
  • Well-developed analytical and problem solving skills
  • Ability to work independently and/or harmoniously with members of a team
  • A self-starter who desires to show ownership and grow in their role
  • Exercises confidentiality and discretion

 

Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer


PI160207693