Attorney Recruiting Coordinator - Wiley Rein LLP

Attorney Recruiting Coordinator (Click Here to Apply)

SUMMARY/OBJECTIVE:
The Attorney Recruiting Coordinator is responsible for coordinating legal recruiting processes for lateral associates and law students and supporting the development and implementation of the summer associate program. This position supports the Director of Attorney Recruiting and Attorney Recruiting Manager with all aspects of recruiting, including sourcing candidates, scheduling interviews, developing reports, and onboarding new attorneys.

The Attorney Recruiting Coordinator also provides support for law student recruiting initiatives, including outreach efforts, attending events, and other activities designed to promote the firm’s brand and reputation, and works on other special projects as assigned.

This position is eligible to participate in the firm's flexible work program.

RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

Lateral Associate Recruiting
• Assist in all aspects of lateral recruiting, including drafting and posting job descriptions, reviewing candidate submissions, coordinating interviews and collecting feedback, data tracking and reporting on lateral searches, and assisting with onboarding newly hired attorneys
• Build and maintain relationships with external search firms and prepare and track agreements
• Maintain and update legal recruiting database, viRecruit, and all candidate files. Generate reports as requested for practice groups regarding ongoing searches and candidate status updates.
• Utilize creative sourcing strategies to identify and build a diverse pipeline of qualified candidates and conduct candidate outreach as appropriate
• Prepare department correspondence to potential candidates and incoming attorneys and students
• Maintain and update website content
• Keep abreast of industry trends and best practices, ensuring consistency of Firm recruiting policies and procedures

Fall Recruiting and Summer Associate Program
• Support the development and execution of the firm’s summer associate program, including planning and attending events, facilitating orientation, processing expense reimbursements and vendor invoices, and coordinating work assignments and evaluations
• Coordinate all aspects of on-campus interview and call-back interview processes, including interview scheduling and student communication, preparation of information for the Recruiting Committee, and data tracking and reporting for on-campus recruiting results
• Update and distribute recruiting materials, including forms and manuals
• Develop and leverage relationships with career services departments at law schools and coordinate outreach efforts throughout the year
• Coordinate law student outreach initiatives, including attending and engaging with candidates at recruiting receptions and local law school affinity and special interest organizations designed to enhance the firm’s brand and reputation in the market
• Provide other general administrative support or work on other special projects as needed to support the operations of the Legal Talent Department

WORK ENVIRONMENT:
• Position operates in a professional office environment which is usually quiet to moderate
• Position routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
• Position requires that the employee be able to multi-task in a fast-paced work environment

PHYSICAL DEMANDS:
• This position is primarily a sedentary position. However, some duties and responsibilities may require the employee to lift files, open filing cabinets, bend or stand, reach with arms and hands, climb or balance, occasionally move about to access office equipment, file cabinets, etc.
• May require employee to carry or lift items weighing up to 10 pounds

KNOWLEDGE, SKILLS AND ABILITIES:
• Ability to communicate professionally and effectively, both in oral and written form
• Ability to multi-task, prioritize/coordinate deadlines and track progress of tasks
• Ability to organize work flow and use time efficiently
• Ability to demonstrate attention to detail and accuracy
• Must maintain confidentiality of work related information and materials
• Must establish and maintain effective working relationships in or out of a team environment
• Proficiency with the Microsoft Office suite
• Understanding and proficiency with viRecruit or other similar legal recruiting systems
• Understands and adopts the organizational structure
• Possesses the attitude of collaboration and sharing
• Willingness to learn and adopt new methodologies
• Flexibility to work overtime on an as-needed basis

EDUCATION AND EXPERIENCE:
• Bachelor’s degree required
• Minimum two (2) plus years of legal recruiting experience. Previous experience in a large law firm strongly preferred.

OTHER DUTIES:
This description outlines the basic requirements of this position. It is not intended to be a complete description as other duties may be assigned.

*Wiley is committed to the continued health and safety of all members of the firm and requires all members to be fully vaccinated against COVID-19. Therefore, all newly hired personnel must be fully vaccinated against COVID-19 by their start date. Proof of vaccination will be required. Wiley will provide reasonable accommodation(s) based on approved medical or religious accommodation requests.

**Wiley is an Equal Opportunity Employer with a strong commitment to the achievement of excellence, diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

***This Organization Participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

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