Administrative Assistant - Trademark/Litigation - DC

Catherine A. Schabacker

Administrative Assistant - Trademark/Litigation - DC

Dykema Gossett PLLC, a leading national law firm, is recruiting for a Legal Administrative Assistant in our Washington, D.C. Office. The Legal Administrative Assistant will assists trademark and litigation attorneys and paralegals in providing quality legal services to clients including preparation of correspondence, legal documents, electronic and non-electronic court filings, USPTO filings, etc.  Monitoring docket, scheduling meetings, depositions, etc., maintaining files and anticipate client needs.


Duties include exercising independent judgment in determining priority levels of all work assigned on a daily basis and ongoing items.  Assuring that high priority items are completed in a timely manner. Filing electronic and non-electronic filings with various agencies and courts.  If requested, scheduling appointments and meetings, reminding attorneys of appointments and deadlines, specific court dates and various other dates.  Initiating or gathering pertinent materials needed for assignments from files, Records Department, Legal Information Services, etc. Typing, revising, modifying all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation, including drafting routine correspondence related to trademark matters including form reporting and reminder letters. A general understanding of trademark docketing, the trademark application process and basic Trademark Trial and Appeal Board (TTAB) proceedings.  Researching trademark applications and registrations on PTO website. The ability to use online databases, court and IP resources such as CM/ECF, the PTO website, search vendor websites and software such as Pattsy.


Preparing and formatting motions, discovery documents and briefs including Table of Contents and Tables of Authorities.  Running conflicts, preparing screening forms, sets up engagement letters, orders legal files.  Opening and reading incoming mail not marked personal and confidential if requested to do so, and responding or forwarding to attorney if appropriate. Maintaining and organizing files on request and in conjunction with Document Clerk. Entering and/or releasing attorney’s’ time, if required.  Maintaining list of all current billing numbers for assigned timekeepers. Answering and screening telephone calls,  Assisting callers independently on a  regular basis.  Exhibiting the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party. Performing other responsibilities/tasks as requested.


Requirements include: One to two years of post high school education equivalent.  Three (3) to five (5) years of related work experience and strong trademark/litigation skills and knowledge of the courts.  Typing speed (adjusted for errors) 55 WPM or greater.  Excellent communication skills, both verbal and written and organizational skills.  Strong proofreading skills and attention to detail.  Knowledge of Microsoft Office products required.  Advanced skills in Word required.   Ability to be self-motivated and work independently.  High degree of confidentiality regarding clients, guests, documents, conversations, etc.


Dykema continues to strive to maintain a workplace that is free from recognized hazards and to promote the health and well-being of our employees, their families, and those who visit our offices.  As part of this effort, Dykema has implemented certain safety protocols utilizing CDC, OSHA and other available guidance.  All new hires must be vaccinated against COVID-19 as a condition of employment, subject to legal exemptions.

Dykema is committed to creating a diverse and inclusive work environment and is a proud equal opportunity employer.

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