Litigation Legal Secretary - Seyfarth Shaw DC

Heather Kurey

Litigation Legal Secretary - Seyfarth Shaw DC

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

Under the general direction of assigned attorney(s) and according to established Firm policies and procedures, this position is responsible for supporting the delivery of quality legal services to clients by providing specialized administrative and secretarial assistance to assigned attorneys pertaining to all aspects of litigation and transactional support. Assignment involves multi-tasking complex document production with heavy administrative functions, and client contact requiring a high degree of executive secretarial and technical skills. This position typically supports four to five attorneys as a primary assignment and also provides back-up secretarial assistance to other attorneys as requested. Maintains professionalism and strict confidentiality in all client and Firm matters.

THE DAY-TO-DAY:

On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:

  • Support approximately five attorneys in the Washington, DC office.
  • Generate, prepare, and organize documentation and forms requisite to the litigation practice area, such as briefs, subpoenas, motions, notices, orders, interrogatories, tables of authority, extensions of time, etc.
  • File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
  • Maintain knowledge of electronic court filing procedures. Ensure all pertinent dates are docketed and index all pleadings. Date stamp incoming mail, pleadings, deposition notices, etc. ensuring documentation with deadlines are docketed and calendared.
  • Assist with trial preparation, depositions, and other litigation related responsibilities.
  • Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memoranda, and other legal documents from draft or dictated text utilizing Microsoft Word.
  • Assist in the organization and preparation of closing binders, including maintenance of electronic file rooms for access by third parties.
  • Proofread documents and check for appropriate formatting, spelling and grammar.
  • Enter attorney’s time utilizing the Firm’s time entry software on a daily basis.
  • Maintain excellent public relations with clients.
  • Receive, sort, and distribute incoming mail. Process outgoing mail to assure timely delivery. File mail in client/case files, as necessary.
  • Open new client matters and request conflict of interest checks. Generate new files and maintain client and general files assuring that filing is kept current. Prepare files to be closed utilizing proper records storage procedures. Conduct periodic review of inactive files for possible storage of files.
  • Maintain up to date listing of client/matter names and numbers for each attorney. Make travel arrangements, prepare itineraries, and compile documents for travel related meetings.
  • Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
  • Maintain knowledge of Firm operating procedures, departments, and support areas.
  • Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members’ attorneys.
  • If applicable, prepare expense reports for each attorney using Chrome River and submit to accounting for processing. Prepare and keep current desk instructions with respect to each assigned attorney.

YOU HAVE:

  • A minimum of 5 years of legal secretarial experience. Prior experience in the Litigation practice area of law with applicable knowledge of court filings is a plus.
  • Excellent troubleshooting, problem resolution, and follow through skills in order to oversee and complete assignments/tasks from inception to completion.
  • Organizational skills including record keeping, data collection, and system information.
  • Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte, Workshare Compare and similar technology.
  • Strong proofreading skills, attention to detail and solid grammar/spelling skills.
  • High degree of proficiency with Microsoft programs (Word, Outlook, Excel)
  • Legal citation and legal terminology expertise.
  • Flexibility to work overtime occasionally.
  • Good attendance and punctuality.

WHAT WE PROVIDE:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our allied professionals are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. 

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 2.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

MORE ABOUT SEYFARTH:

With more than 900 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

To achieve our goal of equal opportunity, Seyfarth Shaw maintains an affirmative action plan through which it makes good faith efforts to recruit, hire and advance in employment qualified minorities, females, individuals with disabilities and protected veterans. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the followinglink:https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Seyfarth is an EO Employer –M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

It is an essential job requirement to be fully vaccinated against COVID-19 for this role.  If you need an accommodation of any kind for religious or disability reasons, including related to this job requirement, please contact Human Resources.

 

This position is based in Washington, DC 20004


Heather Kurey | Office Administrator | Seyfarth Shaw LLP

975 F Street, N.W. | Washington, DC 20004
Direct: +1-202-828-3569
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