Wiley - Senior Legal Assistant (Paralegal)

Kathryn L. Fettrow

Wiley - Senior Legal Assistant (Paralegal)
Wiley, a leading Washington, DC law firm, has an opening for a Senior Legal Assistant to join its White Collar team. The Senior Legal Assistant works directly with attorneys and other Legal Support staff to serve the needs of the Firm’s clients.  This position requires prior experience as a Legal Assistant/Paralegal.  Senior Legal Assistants may have supervisory responsibilities for less experienced case team staff. 
 
This position is eligible to participate in the firm's flexible work program.

RESPONSIBILITIES/ESSENTIAL FUNCTIONS

• Work with attorneys on client billable projects, including but not limited to: organization and management of case documents (primarily electronic, some paper); creation and maintenance of appropriate logs of client materials (e.g., client materials received, privilege, and production logs); maintenance of case calendars in coordination with Docketing; performance of legal and factual research; cite-checking, filing, and service of legal briefs and memoranda; preparation of exhibits, forms, and court/bar applications
• Meet the Firm’s minimum hours’ expectations of 1700 total chargeable hours (of which 1500 should be client-billable) annually
• Collaborates with responsible attorneys to design and implement matter management plans for assigned cases and, in coordination with Practice Support management, appropriately staff projects and matters for which he/she is responsible
• Review and summarize case materials, including preparation of timelines, witness outlines, and exhibit lists
• Cite-check, generate tables of authorities/contents, prepare exhibits, and file with expert proficiency and train less experienced Legal Support staff in same
• Work with attorneys, in-house resources, and local vendors to plan and execute support for court, agency, or other proceedings virtually, locally, and out of town
• Prepare and supervise the preparation of supporting materials/exhibits for custodian/witness interviews, depositions, hearings, and trials
• Draft basic legal documents or prepare shell pleadings at the direction of and under the supervision of attorneys
• Coordinate collection, review, and production of documents in document review databases (e.g., Relativity) with the eDiscovery team; organize, review, and analyze documents for production; and oversee with drafting of privilege logs
• At attorney’s direction, act as a liaison between attorneys, government entities, and/or clients by means of written and oral communications
• Supervise the case-related work product of less experienced Legal Support staff and train, and mentor them in procedures and practices to best support the practice group, including case management, cite-checking, research, and trial support
• Ensures that standards of performance are adhered to and that assignments are effectively completed in a prompt, efficient, and cost-conscious manner
• Contribute to department and practice knowledge management and training efforts, including suggesting workflow improvements and documenting processes
• When requested, provide written performance appraisals for assistants and support staff under his/her supervision and interview candidates for Project Assistant positions within the Firm
• Other duties as may be assigned by attorneys and/or Practice Support management

WORK ENVIRONMENT:
• Position currently operates remotely.  A high-speed internet connection is required to connect to our systems.  At an undetermined point in the future, we may once again be required to work in a professional office environment
• Position requires that the employee have the ability to multi-task in a fast-paced work environment
• Some travel may be required to support hearings, trials, or other client-related endeavors

PHYSICAL DEMANDS:
• This position is primarily a sedentary position.  However, some duties and responsibilities are required which would require the applicant to lift files, open filing cabinets, bend or stand, reach with arms and hands, climb or balance, occasionally move about to access office equipment, file cabinets, etc.
• May require individual to carry or lift items weighing up to 20 pounds

KNOWLEDGE, SKILLS, AND ABILITIES:
• The ability to communicate professionally and effectively, both in oral and written form
• The ability to multi-task, prioritize/coordinate deadlines, and track progress of tasks
• Ability to organize workflow and use time efficiently
• Ability to demonstrate strong attention to detail and accuracy
• Must maintain confidentiality of work-related information and materials
• Must establish and maintain effective working relationships in or out of a team environment
• Able to manage litigation cases of all sizes from initiation through resolution, including trial experience
• Expert in cite-checking (verifying quotes and case law, confirming case status/history, citation formatting (Bluebook or other format specified by the jurisdiction)), proofreading, exhibit preparation, and performing electronic filings (ECF) and ability to train junior staff to proficiency in same
• Proficient in investigation, research, and analysis of data under the supervision of attorneys (e.g. LEXIS/Westlaw, Internet, factual research at government agencies and courts, investigative fact-gathering, document review)
• Strong proficiency in Microsoft Office Suite, Outlook and Adobe Acrobat; aptitude for learning new software strongly preferred
• Able to manage matters from initiation through resolution
• Have significant experience locating, interpreting, and applying court and/or agency rules
• Possess experience in developing document management systems using electronic databases and litigation software (Relativity and Westlaw CaseNotebook preferred), including developing and following document review/coding protocols
• Able to supervise, train, and delegate to Project and Legal Assistants
• Consistently demonstrate of growth in substantive skills and knowledge of practice area
 Flexibility and willingness to respond to issues during and outside of core business hours
• Must be able to travel locally
 
EDUCATION AND EXPERIENCE:
• Bachelor’s degree required; paralegal certificate preferred
• Prior paralegal experience in an investigatory or White Collar defense-related field required
• Demonstrated proficiency in advanced paralegal skills 

This description outlines the basic requirements of this position. It is not intended to be a complete description as other duties may be assigned.
 
 
*Wiley is committed to the continued health and safety of all members of the firm and requires all members to be fully vaccinated against COVID-19.  Therefore, all newly hired personnel must be fully vaccinated against COVID-19 by their start date.  Proof of vaccination will be required.  Wiley will provide reasonable accommodation(s) based on approved medical or religious accommodation requests.

**Wiley is an Equal Opportunity Employer with a strong commitment to the achievement of excellence, diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

***This Organization Participates in E-Verify.
To apply:
https://legalrecruiting.wiley.law/viDesktopEx/viRecruitSelfApply/ReDefault.aspx?FilterREID=14&FilterJobCategoryID=1&FilterJobID=105